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Payroll

A payroll operation calibrated to your needs

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Payroll is one of the few business processes where the cost of failure is measured immediately and personally.

A late payment, an incorrect tax code or a missed pension contribution is noticed by the affected employee within hours and triggers penalties from HMRC that are difficult to argue against once the error is on record. The reputational damage inside the business follows quickly.

It is one of the many financial functions that slows down the work of entrepreneurial business leaders, who want to focus on the things that add greater value.

Our payroll function is built around the operational rigour and technical depth that ensures your team are paid correctly and on time, whilst your business remains compliant.

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Related services

How we deliver payroll process

Running payroll accurately, on time and in line with HMRC’s reporting requirements is an ongoing challenge and one that becomes more complex as a business grows.

Whether you’re managing auto-enrolment, statutory payments, P11D benefits, off-payroll working assessments or the year-end reporting cycle, you need a payroll provider who can handle the routine and the unusual with the same level of care.

Macalvins provides a fully managed payroll service to businesses across a wide range of sectors.

Our expertise

  • Monthly and weekly payroll processing
  • RTI submissions to HMRC
  • Auto-enrolment and pension contributions
  • Statutory payments (SSP, SMP, SPP, SAP, ShPP)
  • Salary sacrifice arrangements
  • P11D benefits and expenses reporting
  • Off-payroll working (IR35) assessments
  • Year-end reporting (P60s, P11Ds, PSA)
  • Director remuneration
  • Equity-linked pay and share schemes
  • Internationally mobile employees and expatriate payroll
  • Modified payroll and net-of-tax arrangements
  • Construction Industry Scheme (CIS) returns
  • Termination payments and settlement agreements
  • HMRC payroll enquiries and disputes

Each payroll is run by a named team operating to a defined monthly timetable, with inputs validated, processed and reviewed against fixed cut-offs and a senior reviewer signing off every run before payments are released. RTI submissions follow the same discipline.

What you can expect
from our payroll team

Three things define the experience of running a payroll with us:

Discipline over each cycle

Cut-offs, processing windows, review and release are run to a fixed timetable. The payroll lands when it was committed to land, in the state it was committed to be in.

Technical breadth handled in-house

Auto-enrolment, P11Ds, off-payroll working, equity-linked pay, international elements — the technical content is handled within the team, with our wider tax practice on hand where the position is complex.

Reachable people when you need them

Senior contact is available for the situations that warrant it — sensitive cases, urgent queries, payroll-linked HR matters — without routing through a service desk.

Boards move their payroll to us because they want the technical complexity handled reliably by people who understand it, while they get on with the work that builds the business.

We are the pair of steady hands that keeps payroll off the leadership agenda.

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Here is what our clients have to say… testimonial icon


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Macalvins have been running the Payroll and Pension Plan for Hayes & Yeading United Football Club for over 10 years.… Read More

Bernard Bitmead

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I love the people of macalvins. they are warm and very dependable. and that what matters to me in any… Read More

SUJOY GHOSH

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I have been MaCalvins for the past 6 years and I have found them excellent in every department. They manage… Read More

John Gill

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I’ve been with MaCalvins since 2013, they are managing my company business accounts and my personal tax returns in a… Read More

Taghreed Altuhafi

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Excellent service and understanding of our business needs

Kanesh Rajani

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Thank you Macalvins for excellent service over the years

S Hodzic

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I have been with Macalvins for the past 3 years and have found them to be polite, courteous and professional… Read More

Nilip Vithlani

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I’ve been with Macalvins for 9 years, and they’ve always done a good job on My Accounts.

Nick Breakell

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We have used Macalvins for all our accounting needs including audits and payrol since the beginning of time – nothing… Read More

Tracey Jannaway

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I appointed Macalvins when I first started my business in 2013 and have found their expertise to be invaluable. Initially,… Read More

Angela Taylor

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Read more testimonials

Why choose Macalvins?

With our team, you get precision, continuity and the kind of considered advice that comes from people who know your numbers as well as you do.

As a Top 100 UK accountancy firm with international reach through PrimeGlobal, Macalvins brings that depth of expertise to every client, at every stage of growth.

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Insights

Frequently Asked Questions

How is the handover from our existing arrangement managed?

As a defined project, typically timed to a tax year or month boundary. Historical data, year-to-date totals, statutory records, pension and benefits arrangements and employee details all transfer to a documented timeline, with parallel checks before the first live run under our team.

How do you handle confidential cases?

Through a named senior team on restricted distribution, with the access and approval protocols you would expect. Settlement calculations, executive arrangements and grievance-linked payments are handled by people experienced in the discretion these matters require.

Can you operate alongside our HR team?

Yes and that is how most engagements work. We define the handover points between HR and payroll deliberately at the outset, agree approval flows for changes and maintain regular dialogue between our manager and your HR lead. Boundaries are set so neither side is guessing.